Many organizations work with a specific set of Suppliers in their business, whose information is captured and stored in Xero. This would help the finance team keep a track of all the suppliers they work with and any outstanding payments.
In order to maintain this curated set of suppliers, Fyle supports the import of suppliers in Xero as Merchants to Fyle. This will allow the employees to choose from the list of suppliers while filing an expense. This would prevent employees or card statements from creating new/duplicate supplier records.
Import Suppliers From Xero As Merchants In Fyle
To enable this feature,
Log in to your Fyle-Xero integration using your Fyle Admin credentials.
Head to Configuration > Import Settings.
Enable the Import Suppliers From Xero As Merchants toggle button.
Click on Save.
With this setting enabled, an admin can successfully import and enable their employees to use the Suppliers From Xero as Merchants in Fyle. This ensures that all the expenses are coded to the right supplier record when expense data is exported from Fyle.
Using the imported list in the expense form
The image below shows how the imported list shows up in the expense form for the employee to choose from while filing an expense.
Note:
As of now, Fyle does not permit employees to create new supplier records when importing suppliers from Xero. This restriction is in place to maintain the organized and curated supplier list managed by the accountant in Xero. However, any new supplier added in Xero will automatically be imported into Fyle for use in expense forms.
Furthermore, the integration between Fyle and Xero will actively delete any merchant records in Fyle when the corresponding supplier record in Xero is disabled. This action serves to prevent employees from using disabled suppliers, ensuring streamlined and accurate expense reporting.
Do reach out to us at [email protected] if you need any assistance setting this up.