Adding Budgets for your organization

Adding budgets and tracking spend against allocated budget

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Written by Tanvi Telang
Updated over a week ago

Setting budgets is a great way to keep track of your organization's spending pattern. As an admin, you can set a budget for departments, categories, projects, and cost centers. You can define a threshold for the budget, which once crossed will trigger an email informing the same.

You can follow the steps below to set a budget for your organization:

Navigate to your admin settings by clicking on the gear icon in the top right corner of your screen.

From the left-hand side panel, click on Expenses and select Budgets from the list.

Click on the Enable button to enable the budgets feature.

To add a budget, click on the Add Budget button.

Under the Select nature of budget section select the type of the budget. The budget can be set for categories, projects, departments, and cost centers.

Once you have selected the type of budget, select the categories, projects, departments, or cost centers that need to be included in the budget.

In the Set the budget section, choose the timeframe of the budget. It can be set to weekly, monthly, quarterly, half-yearly, yearly, or one time. Enter the amount for the budget and select the starting month of your fiscal year (financial year).

Scroll down to the Configure email alert section, and enter a threshold for the budget.

The threshold for the budget is the percentage of the budget when reached, the system triggers an email notification. Select the email ID that the email notification for the budget threshold should be sent.

Lastly, scroll down to the Budget Name section and assign a name to the budget.

Before saving, you can preview the conditions that you have set for the budget in the Summary section on your right-hand side.

Once you have reviewed the conditions click on the Save button at the bottom of the screen to save your changes.

The budget will be added to the list once saved.

You can toggle to budget to No to disable it and Yes to enable it.

NOTE: Budgets that have been disabled will not trigger any email notifications if the threshold is crossed.

To disable to budgets feature entirely, click on the Disable button on the top right corner of the page. You can re-enable the feature as and when required.

Following the steps mentioned, you can easily set budgets for your organization.

After creating the budgets, you view them from Spend Overview > Budgets from the Organization view. For more information on budget visibility, refer to this help article.

Feel free to contact us at [email protected] for more information on Budgets.

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