A single expense can be split into multiple expenses according to categories, projects or cost centers. As an admin, you can split any expense that has been submitted for approval or has been approved.
Note: The option to split expenses will be available to you only if you have enabled it for your organization.
Steps to split an expense
Select the expense that you wish to split. Click on Edit, then click on Options to view the different ways in which you can split the expense.
Split by Category: Using this option, you can split an expense into different categories. For example, you might want to split a travel receipt into Taxi and Food category.
Split by Project: Using this option, you can split an expense into different projects. For example, you may have purchased supplies that you used across 2 different projects.
Split by Cost Center: Using this option, you can split an expense into different cost centers. For example, you may have purchased equipment that will be used in 2 different cost centers.
You will be able to see that you are editing the expense created by someone else, i.e., the employee who originally created the expense.
Select the option you wish to split the expense by to proceed.
You can enter the amounts for the new expenses created manually or using percentage. For example, if you enter 10% for Split 1, Split 2 will automatically be filled with the remaining value, i.e., 90%.
If you wish to split the amounts equally, click on Split Evenly and the splits will automatically be filled with equal amounts.
To add another split, click on Add Split. You can create up to 30 splits for a single expense.
Fill in the remaining fields for the splits created and click on Split Expense. This will successfully split the expense into the splits you have created.
Note: Splitting an expense is an irreversible action.
Once you have successfully split your expense, the split expenses will be visible as separate expenses to you. You can make further edits to these expenses if you wish to.
When splitting an expense is not possible as an admin
Rarely, when you try to split an expense on behalf of another employee, it might lead to incomplete or blocked expenses being created. In this case, Fyle will notify you to send the expense back to the spender and request them to split it instead.
For example, if you try to split an expense into Food & Lodging category, and your organization requires more mandatory fields to be filled up for the Lodging expense. In this case, the split would result in incomplete expenses. Instead, you can send the expense back to the spender and request them to split it and add the missing details for the newly created Lodging expense.