When a merchant is added in Fyle, the expense gets posted to the respective vendor on Sage Intacct if there's a match and to Credit Card Misc if a match is not found. Since employees make purchases from merchants who may not be in the vendor list you're maintaining in Sage Intacct, some expenses may be posted to Credit Card Misc.
If your accountant is interested in running vendor-based reports to track expenses made with a particular merchant, the accountant may not be able to do so with the expenses getting posted to Credit Card Misc. Auto-creating a new vendor in Sage Intacct whenever a new merchant is added in Fyle will help track expenses made with merchants outside the vendor list you're maintaining in Sage Intacct.
Following are the steps to auto-create newly added merchants in Fyle as vendors in Sage Intacct when exporting corporate credit card expenses in Fyle as Charge Card Transactions in Sage Intacct.
To enable this feature,
Log in to your Fyle-Sage Intacct Integration using your Fyle Admin credentials
Head to Configuration > Advanced Settings
Enable the Auto-Create Merchants as Vendors toggle button
And click Save
With this setting enabled, when the merchant added in Fyle does not have a corresponding match in the Sage Intacct vendor list, the integration will auto-create a new vendor on Sage Intacct and assign the respective transaction to the vendor. If not enabled, the transaction will be recorded as Credit Card Misc when no match is found in Sage Intacct for a merchant added in Fyle.
Contact us at [email protected] if you need assistance setting this up.