Introduction to cost centers
Setting up cost centers is great way to code expenses based on their location or entity. If you enable cost centers for your organization, a cost center field is added to the expense form for employees to fill. You can set up a list of cost centers for your organization and employees can choose the correct cost center from this list while creating any expense.
Enable cost center as a field in the expense form for your organization
Cost centers are an optional field for expenses in your organization. The cost center field will show up in the expense form only if you enable cost centers for your organization. To do so:
Go to Admin Settings > Organization > Cost Centers.
Click on Enable on the top right.
To want disable cost centers entirely for your organization, click on Disable in the same location.
Add cost centers
You can add the list of cost centers for your organization. Employees can choose the correct cost center from this list of cost centers while coding an expense form.
Add a single cost center
Click on Add Cost Center.
Fill in the the details of the cost center you want to add.
After filling all the mandatory fields, click on Add Cost Center to confirm the action.
Add cost centers in bulk
Click on the dropdown next to Add Cost Centers. Click on Bulk Add Cost Centers.
Click on Download Template. This will download an Excel file to your computer.
Fill in the template with the cost centers' details. Upload the file on the same screen by clicking on Upload File.
Disable cost center
If you are no longer using a cost center, you can disable it in your organization.
To disable a cost center, switch the Enabled toggle for that cost center to No.
To enable a cost center again, switch the Enabled toggle for that cost center to Yes.
Restrict allowed cost centers for different employees
You can enable restrictions to allow each employee to use different lists of cost centers for their expenses. For example, you can restrict John to be able to use Cost Center A, B and C for his expenses, and Ginny to use Cost Center B, C and D for her expenses.
Enabling these restrictions ensures that each employee sees only the relevant cost centers for them and improves their efficiency in correctly coding expenses.
You can enable or disable restrictions on allowed cost centers for different employees using the Restrict employees to specific cost centers toggle.
When enabled, you can select the allowed cost centers for each employee from the Manage Employees page. While coding expenses, each employee will only be able to choose cost centers from the cost centers allowed for them.
When disabled, each employee will be able to see all cost centers from your organization while coding expenses.
Find a cost center using search and filters
Fyle makes it easy to find any cost center in your long list of cost centers:
Search:
You can type in any cost center name in the search bar and Fyle shows all matching options (within any filters already applied.)
Filters:
Fyle allows you to filter cost centers based on name, code and enabled/disabled state.