Setting up cost centers is great way to code expenses based on their location or entity. If you enable cost centers for your organization, a cost center field is added to the expense form for employees to fill. You can set up a list of cost centers for your organization and employees can choose the correct cost center from this list while creating any expense.
Enable cost center field in the expense form for your organization
Cost centers are an optional expense field in Fyle. You can enable or disable this field as per your preference.
Under your Admin Settings, go to Organization > Cost Centers
Click on Enable. This will successfully enable cost centers in your Fyle account. Employees will see a Cost Center field in the expense form while coding any expense.
Similarly, to disable cost centers, click on Disable. This will successfully disable cost centers in your Fyle account, and the Cost Center field will no longer be visible in the expense form.
Add cost center
To add a cost center, click on Add Cost Center.
Fill in the required details and confirm the action.
This will successfully create a new cost center in your Fyle account. This cost center will now be visible in the list of cost centers available while coding any expense.
Add cost centers in bulk
To add multiple cost centers at once, click on Bulk Add Cost Center.
Click on Download Template to download a spreadsheet template. Fill in the template and upload it by clicking on Upload File.
This will successfully create new cost centers in your Fyle account. These cost centers will now be visible in the list of cost centers available while coding any expense.
Enable or disable a particular cost center
If a cost center is no longer in use in your organization, you can disable it by switching the toggle to No. This will remove the cost center from the list of cost centers available while coding any expense.
To enable the cost center again, you can do so by switching the toggle back to Yes.
Restrict employees to specific cost centers
You can enable restrictions to allow each employee to use different lists of cost centers for their expenses. For example, you can restrict John to be able to use Cost Center A, B and C for his expenses, and Ginny to use Cost Center B, C and D for her expenses.
Enabling these restrictions ensures that each employee sees only the relevant cost centers for them and improves their efficiency in correctly coding expenses.
You can enable or disable restrictions on allowed cost centers for different employees using the Restrict employees to specific cost centers toggle.
When enabled, you can select the allowed cost centers for each employee from the Manage Employees page. While coding expenses, each employee will only be able to choose cost centers from the cost centers allowed for them.
When disabled, each employee will be able to see all cost centers from your organization while coding expenses.