Approvers can select and edit multiple expenses at once inside an expense report that requires their approval. This helps reduce repetitive edits when multiple expenses need similar edits such as category corrections, project updates, cost center changes, or more.
Where can approvers edit multiple expenses?
Approvers can edit multiple expenses:
Inside an Expense Report only
Editing multiple expenses is not supported on the Team Expenses page.
Which expenses can approvers edit at once?
Approvers can edit multiple:
Submitted expenses
Approved expenses
Sent back expenses
Approvers cannot edit multiple:
Incomplete expenses
Complete expenses
Processing expenses
Closed expenses
Mileage expenses
Per diem expenses
Which fields can approvers edit in multiple expenses?
Approvers can edit:
Category / GL Code
Cost Center / Department
Project / Job
Custom fields
Billable / Non-billable
Purpose / Description
Merchant name
Approvers can also edit certain travel-specific fields:
Travel expenses
From
To
Travel class
Onward date
Return date
Lodging expenses
Check-in date
Check-out date
City
Taxi expenses
Distance
Unit
Which fields cannot be edited at once?
The following fields are not supported:
Amount
Receipt
Currency
Expense date
Split structure
Tax
How to edit multiple expenses
Open an expense report (Submitted, Approved or Sent back)
Select two or more expenses
Click Edit
Update the required fields
Click Save
After saving, you’ll see a summary showing:
Number of expenses successfully edited
Number of expenses that could not be edited
Policy violations
You can then:
Skip review
Review all expenses
Review expenses that were not edited (if any)
What happens if an expense cannot be edited?
Expenses inside an expense report never change state during editing multiple expenses.
If an edit would cause:
Missing mandatory values
Invalid dependent field combinations
Critical policy violations
Invalid Project <> Category combinations due to restrictions
Then:
The edit is skipped for that expense
The expense remains unchanged
You can manually review and edit those expenses one at a time
How policy violations are handled
Standard policy violations
Edits are still applied.
You’ll see the number of affected expenses after saving.
Critical policy violations where expenses are blocked from submission
The edit is skipped entirely for that expense.
The expense remains unchanged.
Cross-org editing for multiple expenses
Cross-org bulk editing is not supported for approvers.
Approvers can only edit multiple expenses belonging to their current organization.
Expense selection limit
Approvers can edit up to 50 expenses at a time.