Fyle NetSuite Integration

Everything you need to know about the Fyle integration for the Oracle NetSuite software.

Written by Pradyumna Dinni
Updated over a week ago

Key functionalities:

  • If your organization uses Oracle NetSuite as the main accounting software and Fyle for all the expense management, then this integration is the bridge between the two systems.

  • The integration allows you to import all the expenses from Fyle and export them to your NetSuite account where it’ll be stored permanently for all accounting purposes.

  • Employees, expenses, card expenses, projects, and cost centers from your Fyle account can all be mapped to their equivalent features on NetSuite.

How it works:

  • Click on Sign in with Fyle. (If you're signing in for the first time, you must go through the onboarding process. Read here to learn how to set up the integration)

  • If you’re already signed into your Fyle account on another tab, you will be signed into the integration app automatically. If not, enter the credentials and sign in.

  • Next, you’ve to select the Organization from your Fyle account which you want to connect to the integration app. This is the organization from which you wish to import and export expenses.

  • Click on Allow. You’ll now land on the dashboard of the Fyle NetSuite Integration app.

  • From the dashboard, you can directly import expenses from Fyle that are in the Payment Processing state and export them to NetSuite. You can also get a quick overview of the number of successful and failed exports on the right side of the dashboard.

  • You can carry out the Import and Export processes from the Import & Export page too.

  • On the Expense Groups page, you can see all the exports that were successfully complete or failed.

  • Clicking on one of the expense groups will give you more details about all the expenses in that group.

  • Note that, currently only Reports that are in the Payment Processing state in Fyle can be exported as Expense Groups. The Claim Number you see in the above picture is the claim number of the report(in Fyle).

  • You may also set up an automatic process for importing and exporting expense groups. Click on Automated Import/Export under Settings in the left navigation bar of the app.

  • In order to set up the automatic process, you must ensure the toggle is enabled.

  • Then, select the Start Date and how often the process should repeat. And then click on Save. Now beginning on the start date, the automatic Import/Export process will be automatically run every x hours, x being the option you’ve set.

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