Sometimes, personal expenses might accidentally get charged to your corporate card. Fyle makes it easy to identify and mark these transactions as personal, ensuring they're not included in your expense reports and that you're not reimbursed for them.
When to Mark an Expense as Personal
Mark a corporate card expense as personal if:
- You accidentally used your corporate card for a non-business-related purchase.
- The charge is a personal expense that you're responsible for reimbursing your company directly.
Steps to Mark an Expense as Personal
1. Locate the Expense: Go to the Expenses page and find the corporate card expense you want to mark as personal. You can use filters (date, merchant, amount) to narrow down your search.
2. Open the Expense: Click on the expense to view its details.
3. Access the Options Menu: Look for an "Options" menu (often represented by three dots, a gear icon, or a dropdown menu) within the expense details view.
4. Select "Mark as Personal": Choose the option to mark the expense as personal. The wording might vary slightly depending on your version of Fyle (e.g., "Mark Personal," "Mark as Non-Reimbursable").
5. Confirm
What Happens After Marking an Expense as Personal?
The expense will be excluded from your expense reports and will not be submitted for reimbursement.
The expense will still be visible in your Fyle account, typically under the "All Expenses" tab or a similar view, but it will be clearly marked as personal.
Your company's Fyle administrator and finance team will be able to see that the expense has been marked as personal.
Unmarking an Expense (if needed)
If you accidentally mark an expense as personal, you can usually reverse this action.
1. Locate and open the Expense
2. Access the Options Menu
3. Select "Unmark as Personal": Choose the option to unmark the expense as personal. This will make the expense eligible for inclusion in expense reports.
Important Considerations
Familiarize yourself with your company's policy regarding personal expenses on corporate cards. You may be required to reimburse your company directly for these expenses.
If you have any questions or encounter issues while marking an expense as personal, contact Fyle support for assistance at [email protected]
By following these steps, you can easily manage personal expenses charged to your corporate card and ensure accurate expense reporting. This helps maintain transparency and compliance with your company's policies.